The Personal Assistant will provide high-level administrative and personal support to the Managing Director of a Property Management company. This role involves managing the MD’s diary, handling email correspondence, recording minutes of meetings, and assisting with personal tasks. Utmost confidentiality, professionalism, and strong organizational skills are required to ensure the smooth functioning of both business and personal matters.
DUTIES
Diary Management: Efficiently coordinate and manage the MD’s schedule, including meetings, appointments, and travel arrangements.
Email Correspondence: Screen, prioritize, and respond to emails on behalf of the MD, ensuring timely and appropriate communication.
Meetings: Attend meetings and accurately record and distribute minutes of meetings, ensuring action points are followed up.
Confidentiality & Discretion: Handle sensitive business and personal information with the highest level of confidentiality and professionalism.
Administrative Support: Assist with document preparation, reports, presentations, and any ad hoc administrative tasks.
Personal Support: Handle personal errands, bookings, and coordination of personal commitments for the MD.
Stakeholder Communication: Act as a point of contact between the MD and internal/external stakeholders.
Task & Deadline Management: Monitor and follow up on pending tasks and ensure deadlines are met.
Office Coordination: Liaise with internal departments and external contacts to support the MD’s requirements.
Requirements
Diploma or Degree in Business Administration, Secretarial Studies, or related field is highly advantageous
At Least 3 years’ experience working with senior executives or management is essential
Experience in the property management industry is an advantage